Offices are now warming up to the hybrid workforce model since the pandemic destabilized everything. That has prompted software developers to develop tools like a desk booking tool that help establish and maintain a hybrid workforce.
Employees can easily make a desk reservation from anywhere with such a tool. The tools have additional features that ease the swap from home to the office. Here is how desk management tools have helped build the hybrid workforce model.
Easy Accessibility to the Tool
One of the best features of desk booking software is that users can access it anywhere. Unlike a manual reservation where you would have to go to the office to book a workstation, you can now click a few buttons on your phone or laptop and reserve a space in advance. That has made it very easy for workers to switch between working from home and the office.
A Clear Representation of Available Space
With desk booking software, you can look at the office floor plan to see which workstations are taken and which ones are not. When the office is at full capacity, some employees can then decide to work from home instead of squeezing into the office space. It also lets you know whether your favorite workstation is already booked. Instead of going to the office and hoping to find an empty workstation, you can check how much space is available.
Easy to Account for All Employees
It can be hard to manage a hybrid workforce without desk booking software, especially with companies with a vast workforce. The desk management tool helps managers know which employees are working from home and working from the office. That way, a manager can assess the team’s productivity based on where they worked or how to know how many days they were at the office.
Easy to Collaborate
Choosing the workstation you want makes it easy for people working on the same tasks to collaborate. You can book adjacent workstations for the task period and disperse once the task is over. Also, it is easy to know how many people will join the meetings online and how many will be there physically for better collaboration.
Saving Operational Costs
The company can use the data on the desk booking software to know how much space it needs for its employees. If most of them work from home, there is no need to commission excess resources. That helps save the company a lot of operational costs and supports the hybrid workforce model. Proper planning allows for proper financial management, which keeps the company growing.
Systems that make it easy for employees to do their job are suitable for the company because they improve productivity. Desk booking software is one tool that ensures your workforce gets all the support it needs, whether working from the office or home. It also saves you money that you would have used on office space that is not needed.